1. PowerPoint Tutorials
  2. Shortcuts & Hacks
  3. Fix: Keyboard Shortcuts Not Working

Fix: Keyboard Shortcuts Not Working

By

Here are 5 common reasons why your keyboard shortcuts might not be working (all described below).

  1. Inversed media keys (0:25)
  2. Your language bar (1:52)
  3. International keyboard layouts (3:00)
  4. Mac keyboard (3:38)
  5. Program trolls - the worst! (4:11)
Watch the short video below for a walkthrough, or scroll below for more details.

Inversed media keys

Most new computers now start with the media keys at the top of the keyboard as the dominant command.

That is, if you hit the F1 through F12 keys, the media keys (mute, lower volume, increase volume, etc.) are triggered, rather than the standard F1-F12 commands.

Note: If your media keys aren’t working, you have the opposite problem: your F1 through F12 keys have been set as the dominant commands.

There are three different ways you can solve the media key problem:

Method #1: Add the FN key to your shortcut

Whichever problem you are having with your media keys, adding in the FN key to your shortcut will solve it.

For example, if F12 for Save As is not working in Word, Excel or PowerPoint, that probably means that your media keys are dominant.

You can just hit FN + F12 and your save as keyboard shortcut will work.

Method #2: Function lock your media keys

If you want to use your Media keys every once in a while but still use your shortcuts normally, you can simply lock your media keys.

To lock your media keys, find the Function Lock (FnLock) command on your keyboard and activate it. On my keyboard, the Function Lock shortcut is FN + ESC.

In this way, you can lock your Media keys, using the volume and mute commands when you are watching a movie on your computer, and then unlock it when you are using Excel, PowerPoint and Word, so you can use all of your F1 through F12 keyboard shortcuts normally.

Method #3: Switching your media keys

If you want your media keys to ALWAYS be in a specific way (you don’t want to flip back and forth between them) the final option is to restart your computer and in your System BIOS, choose how you want those function keys to behave.

For help doing that, see this article on what to do if your Function keys aren't working.

The language bar

If you are using more than one language input on your computer (English, Chinese, French, etc.) your language bar might have overridden some of your favorite keyboard shortcuts.

To adjust your language bar keyboard shortcuts, follow these steps, according to your version.

Version #1:

  1. Click on your language bar
  2. Select Language preferences
  3. Scroll down to Related Settings and click on Additional date, time, and regional settings
  4. Under the Language section, click on Change input methods
  5. In the left-side bar, select Advanced settings
  6. In the Switching input methods, select Options
  7. Select Change language bar hot keys
  8.  Change the key sequence for shortcuts that are missing

Version #2:

  1. Right-click your language bar
  2. Select Settings
  3. Select Advanced settings
  4. In the Switching input methods, select Options
  5. Select Advanced key settings
  6. Change the key sequence for shortcuts that are missing
For a video walkthrough of this, see the video at the top of the page at 1:52.

International keyboard layouts

Most keyboard shortcuts online are quoted using a standard U.S. keyboard.

That means that if you are using a Dutch, French or other non-English keyboard, the key sequences to your different shortcuts might be slightly different.

There is no catch-all description for what will and won’t work, so you’ll just have to look them up for your specific keyboard.'

In this, Google is your friend.

Mac keyboard layouts

Most keyboard shortcuts are quoted based on Windows keyboards.

That means that if you are using a Mac or a Mac keyboard, your key sequences might be slightly different, and require a bit of extra research.

In general, the CMD key on a Mac translates to the CTRL key on a Windows keyboard, allowing you to quickly learn Windows keyboard shortcuts.

For example, the Copy shortcut is:

  • CMD + C to Copy on a Mac keyboard
  • CTRL + C to Copy on a Windows keyboard

That said, there are other shortcuts that require extra keys like the Group shortcut.

  • CMD + OPTION + G to Group on a Mac keyboard
  • CTRL + G to Group on a Windows keyboard

Program trolls (the worst!)

Having a Program Troll hijacking your shortcuts is another common way you might lose access to your favorite keyboard shortcuts, for no apparent reason.

Program Trolls are simply other programs you install on your computer that have their own set of shortcuts that take over your existing keyboard shortcuts.

This can happen immediately when the program is installed on your computer (like EverNote), or it can happen only when the program is open and running (like GoTo Webinar).

3 common Program Trolls I see are EverNote, GoToWebinar and Camtasia.

To get your old keyboard shortcuts back, all you need to do is:

  1. Find the Program Troll in question (this might take some trial and error)
  2. Open the settings or options for that program
  3. Find the Hotkey or Shortcut section
  4. Find your lost shortcuts and change them in the program

Changing the shortcuts for each Program Troll should automatically turn on your old shortcut, but you can always restart your computer to make sure it takes.

To see an example of me clearing out some overridden EverNote shortcuts, see 4:11 of the video tutorial at the top of the page.

What's next?

Updated on December 10, 2017

Was this article helpful?

Related Articles

0 Shares