"How to Put a YouTube Video in PowerPoint"

How To Put A YouTube Video In PowerPoint

This is your SUPER GUIDE for putting YouTube videos into PowerPoint!

The guide below covers PowerPoint versions 2007, 2010 and 2013 (the same as PowerPoint 2016 or Office 365), showing you how to bring your videos to life in PowerPoint and includes an extensive troubleshooting guide if your videos aren’t playing correctly (hey…it happens).

Want to follow along?

Use the link below to download the 3 free YouTube slides used in the tutorials below:

→  Click here to download the 3 free slides and follow along


Youtube Into PowerPoint - Slide Giveaway

YouTube Tutorial Navigational Links

Follow the links below to find the tutorial for your version of PowerPoint…OR…slowly scroll down the page to learn some advanced YouTube-to-PowerPoint techniques and important things to consider when embedding YouTube videos in PowerPoint.

If this helps you solve your problem, give us a thumbs up on Facebook or a +1 on Google!

YouTube Embedding Tutorials

Other YouTube Resources

Before you get lost in all of the details, three things to consider when putting YouTube videos into PowerPoint are.

Three Considerations Before You Start

No. 1: Which version of PowerPoint you are using? There are various techniques for the different versions of PowerPoint and add-ins you can install to make this process (and your life) easier.

No. 2: Do you want to format the appearance of the YouTube video? If so, you need to use the embed code method (only available in PowerPoint 2010 and 2013), which allows you to select or de-select the top and bottom bands of the YouTube video.

No. 3: Do you additionally want the YouTube video’s entire playlist in your slide? If so, you need to navigate to your video through the YouTube channel’s playlist, which drove me crazy when I was trying to figure this out. Also, inserting a playlist isn’t available in PowerPoint 2007.

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Inserting YouTube Videos in PowerPoint 2007

There are two methods for inserting YouTube videos in PowerPoint 2007, and a number of trouble shooting issues you need to be aware of.

The Easy Method – Using add-ins like the free one built by Microsoft MVP Shyam, which does all of the hard work for you.

The Harder Method – Adding the Developer tab to your Ribbon, adding a Shockwave ActiveX Object, and then manually manipulating the URL of your YouTube video.

Which one is best depends on how many YouTube videos you need to add to your PowerPoint presentations and how often you plan to do so.

If you frequently need to install YouTube videos in PowerPoint, you should definitely get the free add-in for PowerPoint 2007 and/or consider upgrading to a more recent version of PowerPoint which gives you additional YouTube options like adding playlists.

YouTube Compatibility Issues with PPT 2007

If you are sharing your files with people using other versions of PowerPoint, you also need to be aware of the compatibility issues.

YouTube videos inserted in more recent versions of PowerPoint (2010 and 2013) will not necessarily play when opened in PowerPoint 2007…they might, it just depends on how they were added.

That said, any YouTube video successfully inserted in an earlier version of PowerPoint, will always play in a later version.

Embed YouTube Video PowerPoint 2007 – The Easy Way

To download the slides used in this tutorial Click Here.

To learn shortcuts for working with your videos in PowerPoint, see our PowerPoint shortcuts guide.

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Adding YouTube Videos in PowerPoint 2007 – The Easy Way

Embedding YouTube videos in PowerPoint 2007 normally requires getting and manipulating the video’s URL. This easy method of using an add-in is awesome because it does all of the hard work for you!

It takes a minute in the beginning to download and install the add-in, but once it’s all set up, with just a few clicks (as you’ll see below), you can quickly grab your YouTube videos and play them directly in PowerPoint.

Installing the PowerPoint 2007 YouTube Add-In

Big thanks to Microsoft MVP Shyam Pillai for developing this great free add-in!

Step #1: Download the Free Add-In

Navigate to Shyam’s website and download the free add-in, which will download a zip file to the Downloads folder on your computer.

Embed YouTube PowerPoint 2007 - Installing the Addin #1 - Downlaod the Addin

Step #2: Extract the Zipped File

Navigate to the Downloads folder on your computer, find the zip file called ‘YouTubeVideo2K7’, right-click the folder and extract the contents of the folder.

"Embed YouTube PowerPoint 2007 - Installing the Addin #2 - Extract the add-in"

Step #3: Copy the PowerPoint Add-In

Open the unzipped folder, select the YouTubeVideo2k7 file and hit CTRL + C to copy it.

"Embed YouTube PowerPoint 2007 - Installing the Addin #3 - Copy the Addin"

Step #4: Add the PowerPoint Add-In

Back in PowerPoint 2007, open the Windows button in the upper left-hand corner and select PowerPoint Options.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4A - PowerPoint options"

Select Add-ins on the left, use the drop-down at the bottom of the screen to filter to PowerPoint Add-ins and the select Go.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4B - Open the Addins dialog box"

In the Add-Ins dialog box that opens, select Add New.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4C - Select Add New"

In the Dialog box that opens, hit CTRL + V to paste the add-in file into the window. You can see I have a number of add-ins already. If this is your first add-in, you will only have the YouTubeVideo2K7 file in this window.

If nothing pastes into the window, make sure you go back and copy that add-in file from the extracted folder.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4D - Paste in the Add-in File"

Clicking OK, a macro dialog box might open. If it does, select Enable Macros.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4E - Enable Macros"

You should now see the YouTubeVideo2k7 add-in in the window with a check mark next to it. Click Close.

"Embed YouTube PowerPoint 2007 - Installing the Addin #4F - Installed Add-In"

With the add-in installed, if you now open up the Insert tab in PowerPoint 2007 or 2010, you will have an added command at the end of the Insert Tab for quickly embedding YouTube videos.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #1 - Installed Addin 2"

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Using the YouTube PowerPoint 2007 Add-in

Now that you have the PowerPoint 2007 Add-In installed, let’s take a look at how to use it.

Step #1: Navigate to YouTube and Copy Your Video’s URL

The first step is to find your video on YouTube, but be VERY careful here!

PowerPoint 2007 cannot play YouTube playlists, which you can tell by the length of the URL. Notice in the picture below the difference in length between the video and the video plus its playlist.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #2 - URL length 2"

If you accidentally embed the longer URL into PowerPoint 2007, the YouTube video will not play, regardless of how you try to troubleshoot. If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013.

You need to grab the shorter URL which is everything up until the ‘&list’ or ‘&index” separator. With the shorter URL selected, hit CTRL + C on your keyboard to copy it.

Step #2: Insert the YouTube Video Using the Add-In

With the URL copied, navigate back to PowerPoint and from the Insert tab select ‘YouTube Video’.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3A - Click the YouTube Command 2"

A dialog box opens. Simply hit Next.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3B - Dialog Box 12"

Hit CTRL + V to paste in your YouTube URL, then hit Next.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3C - Dialog box 22"

You can select options for your video like Play and Loop. I will simply hit Next.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3D - Dialog box 32"

You can then choose to resize the video here if you like. But as we can do this on our own in a second, I will again simply hit Next.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3E - Dialog box 42"

On the last screen, hit Finish.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3F - Dialog box 52"

The YouTube video is now inserted into your slide as a white box with an X through it.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #3G - Embedded Shockwave Object 2"

Step #3: Resize the YouTube Video

Next simply resize and position the video on your slide. In this case I’m using the blank computer monitor to frame the YouTube video.

Note that if you are using a blank screen or monitor like I am, you will want to stretch the video to the very bottom of the image so that it covers up the monitor controls.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #4 - Resize and position the object"

As you resize the video, the entire box might turn white, but no worries, you are still fine.

Step #4: Launch the YouTube Video

With the video in place, hit SHIFT + F5 to launch full screen mode. You might receive a warning like the one below, simply click Continue.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #5A - Continue through the warning"

Assuming you are connected to the internet, the video will load and you will be able to play the video directly from within your PowerPoint 2007 presentation.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #5B - Full Screen YouTube Video"

To download the slides used in this tutorial Click Here.

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Adding YouTube Videos in PowerPoint 2007 – The Hard Way

This harder method involves installing the Developer tab and manipulating the YouTube video’s URL.

If that sounds scary to you, I highly recommend the easier method described above, using the free add-in.

Embed YouTube Video PowerPoint 2007 – The Hard Way

To download the slides used in this tutorial Click Here.

To learn shortcuts for working with your videos in PowerPoint, see our PowerPoint shortcuts guide.

Step #1: Add the Developer Tab to Your Ribbon

Navigate to the Windows button in the upper left-hand corner of your screen and from the dropdown select the PowerPoint Options.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #1A - Open the PowerPoint Options"

Within the dialog box that opens, make sure you have the ‘Show Developer tab in the Ribbon’ option selected in the Popular tab.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #1B - Add the Developer Tab"

Close the dialog box and you should see the Developer tab there in your Ribbon.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #1C - See the Developer Tab"

Step #2: Insert a Shockwave File

From the Developer tab, launch the ‘More Controls’ dialog box. The icon is a crisscrossed wrench and hammer.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #2A - Open the More Controls Dialog Box"

Within the dialog box, navigate down to Shockwave ActiveX Control, click OK.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #2B - Navigate to the shockwave activex control"

And then draw a rectangle on your slide (where your YouTube video will go).

Note that you cannot draw the Shockwave ActiveX Control on top of another object, so you will have to draw it on a blank part of your slide (assuming you have something on your slide).

"Embed YouTube PowerPoint 2007 - Hard Method - Step #2C -Draw the ActiveX Control on your slide"

The Shockwave ActiveX object will look like a white box with an X through it. Resize and position the object on your slide, in this case I’m stretching it out to fit on top of my blank computer screen image.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #2D - Resize and position the ActiveX control"

Now we are ready to get our YouTube video.

Step #3: Find Your YouTube Video’s URL

Navigate to YouTube and find your Video’s URL…but be VERY careful here! PowerPoint 2007 cannot play YouTube playlists, it can only play individual videos, so you need to be careful you don’t accidentally grab a video + its playlist.

The way to tell the difference between a video URL and a playlist URL is by its length. Notice in the picture below how much longer the playlist URL is than the video URL.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #3 - Grab the Short YouTube URL"

You need to grab the shorter URL which is everything up until the ‘&list’ or ‘&index” separator. If you grab the longer URL, the video will not play in PowerPoint 2007, regardless of how you try to troubleshoot.

If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013 and use the embed code method. See the PowerPoint 2013 tutorial below.

With the shorter URL selected, hit CTRL + C on your keyboard to copy.

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Step #4: Open up the Properties of Your Shockwave ActiveX Object

With the shorter URL copied, navigate back to PowerPoint, right-click the ActiveX Object and select Properties.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #4A - Right-Click and navigate to properties"

In the Properties dialog box, scroll down to the Movie section and paste in your URL.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #4B - Paste in the URL"

Step #5: Adjust the YouTube URL Within the Dialog Box

To get the YouTube video to play correctly in PowerPoint 2007, you need to make two adjustments:

#1: Delete the ‘watch?’ from the URL
#2: Replace the ‘=’ with ‘/’

"Embed YouTube PowerPoint 2007 - Hard Method - Step #5 - Adjust the YouTube URL"

With the URL adjusted, hit OK to close the dialog box.

Step #6: Run Your Presentation

Back in your presentation, hit SHIFT + F5 for slideshow mode.

Depending on your macro settings, you might get a warning dialog like below. Select ‘I recognize this content…’ and Click continue.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #6A - click through the warning"

Assuming you are connected to the internet, the video will load and you can play it.

"Embed YouTube PowerPoint 2007 - Easy Method - Step #5B - Full Screen YouTube Video"

If you want these 3 mocked up slides with the videos already embedded, click here to download the slides.

Trouble Shooting YouTube Videos in PowerPoint 2007

If your YouTube videos are not playing in PowerPoint, see our troubleshooting guide at the bottom of this post.

Embed YouTube Video PowerPoint 2010

Believe it or not, there are three ways to embed YouTube videos in PowerPoint 2010:

#1: Using a free add-in (both PowerPoint 2010 and 2007)
#2: Using the Shockwave ActiveX Control (both PowerPoint 2010 and 2007)
#3: Using the dedicated YouTube embed option

In this tutorial, I will focus on the third and newest method, which is a HUGE improvement over the previous methods: using the dedicated YouTube embed code option.

This method gives you the most flexibility in formatting your YouTube video in PowerPoint AND it allows you to embed an entire playlist…something that was not possible in PowerPoint 2007.

To see how to insert YouTube videos using the other two older methods (which still work in PowerPoint 2010), see the above PowerPoint 2007 methods.

For the tutorial, I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

Big thanks to Petr for designing the blank computer monitor image and licensing it to the public domain.

To download the slides used in this tutorial Click Here.

To learn shortcuts for working with your videos in PowerPoint, see our PowerPoint shortcuts guide.

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Step #1: Find Your YouTube Video

Navigate to YouTube and find the video that you want to insert into your presentation. In this example, we’ll be adding the “Highlighting Your Point Visually” video.

"Embedding YouTube PowerPoint 2010 - Step #1 - Find your YouTube Video"

Step #2: Navigate to the YouTube Embed Code

Selecting the video, you want to navigate below the video and select Share, Embed and then open up “Show More Options”.

"Embedding YouTube PowerPoint 2010 - Step #2 - Navigate to the embed code"

Step #3: Choose How You Want Your YouTube Video to Play

When embedding a YouTube video in PowerPoint 2010, there are few options you want to pay attention to, primarily:

"Embedding YouTube PowerPoint 2010 - Step #3A - Chose how you want the video to display"

Option #1: Show Player Controls – This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions – This includes the tile of the video, share buttons on the far right and a playlist dropdown (see ‘getting the playlist’ below) on the left…assuming the video is part of a playlist.

Leaving these selected, your YouTube video will play in PowerPoint as demonstrated below.

"Embedding YouTube PowerPoint 2010 - Step #3B - Display options examples"

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as displayed here:

"Embedding YouTube PowerPoint 2010 - Step #3C - No display options selected"

Other video options include:

Video size – This is not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes – This is optional and depends on if you want people to continue watching other videos once the video finishes.

Enable privacy – Enhanced Mode – This is only relevant if you are embedding the video on your website…choosing this option will not work in PowerPoint.

As YouTube states “Enabling this option means that YouTube won’t store information about visitors on your web page unless they play the video.”

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IMPORTANT: Getting the YouTube Playlist

To get the playlist option for you video (assuming it is part of a playlist) you need to navigate to the channel that has your playlist, select the playlist that has your video and then open that video THROUGH its playlist.

Going through the playlist, you want to repeat step #3 up above, choosing how you want your YouTube video to appear on your PowerPoint slide.

"Embedding YouTube PowerPoint 2010 - Step #3D - Navigating to a YouTube Channel 2"

Notice the difference in the two title bars of the YouTube videos I’ve embedded in PowerPoint below: One was opened directly on its own and the other was opened through its playlist…big difference!

"Embedding YouTube PowerPoint 2010 - Step #3E - Playlist vs No Playlist"

Step #4: Copy and Paste the Embed Code

Once you’ve made your selections in YouTube, select the embed code above the preview window and hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2010 - Step #4A - Copy the Embed Code option 1"

Alternatively, you can simply right-click the video, select ‘Get embed code’ and then hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2010 - Step #4B - Copy the embed code option 2"

With the YouTube embed code copied, back in PowerPoint, navigate to the Insert tab, select Video and then select the ‘Video from Web Site’ option.

"Embedding YouTube PowerPoint 2010 - Step #4C - Insert video dropdown"

In the dialog box that pops open, hit CTRL + V on your keyboard to paste the YouTube embed code into the dialog box, and then click on Insert.

"Embedding YouTube PowerPoint 2010 - Step #4D - Paste the embed code"

A black box is inserted onto your slide that you then want to resize and position.

Note: If you have the option to show the player controls at the bottom of your video, you will want to stretch the video out to cover the image you are using (in this case a blank computer screen) so that the YouTube video controls show on top of the controls on your image.

That way, when you play the video, it will look more realistic.

"Embedding YouTube PowerPoint 2010 - Step #4E - resize and poisition the youtube video"

To see how the video lines up within your frame (which can be tough when you have a black box on top of a black frame), simply double click the video in the Normal View, and the YouTube video will load.

Notice in the picture below how the YouTube controls replace the controls on the bottom of the static picture I’m using, creating a more realistic effect in PowerPoint.

"Embedding YouTube PowerPoint 2010 - Step #4F - Double click to preview the video"

If you want these 3 mocked up slides with the videos already embedded and properly positioned, click here to download the free slides.

Trouble Shooting Embedded YouTube Videos

If your YouTube videos are not playing in PowerPoint, see our troubleshooting guide: YouTube Videos in PowerPoint Are Not Playing.

 

Embed YouTube Video PowerPoint 2013

There are two ways to embed YouTube videos in PowerPoint 2013:

#1: Using the new dedicated YouTube option in PowerPoint
#2: The old embed code method

New YouTube Embedding Option Warning

Although the new YouTube option in PowerPoint 2013 simplifies the embedding process…you DO lose the capability to format your YouTube videos and/or embed an entire YouTube playlist.

To format the appearance of the YouTube video in PowerPoint 2013 or to grab a playlist, you still need to use the old embed code method (the second method).

I’ve covered both methods in the tutorials below. You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

Big thanks to Petr for designing the blank computer monitor image and licensing it to the public domain.

To download the slides used in this tutorial Click Here.

To learn shortcuts for working with your videos in PowerPoint, see our PowerPoint shortcuts guide.

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Two PowerPoint 2013 Embedding Methods

Method #1: The dedicated YouTube option (simplest but least flexible)
Method #2: Using the embed code (most flexible)

Although the words ‘embed code’ wig most people out, rest assured that you don’t need to know ANYTHING about coding to pull the second method off…YouTube does all of the hard work for you.

Method #1: The PowerPoint 2013 YouTube Option

The simplest, but least flexible way. If you want to control how your YouTube video appears in PowerPoint, jump to the embed code method.

Step #1: Search the YouTube Dialog Box

Within PowerPoint, navigate to the Insert tab in the Ribbon, open the Video dropdown and select Online Video.

"Embedding YouTube PowerPoint 2013 Dialog Box Step #1A - Navigate to the Dropdown 1"

Within the online video dialog box, go to the YouTube search box and type the name of the video you are searching for (in this case I’ve typed ‘breaking up your bullet points’), and then hit Enter.

"Embedding YouTube PowerPoint 2013 Dialog Box Step #1B - Search YouTube"

The dialog box searches YouTube and displays the video results. In this case the video we want is on the far left so I will select it and hit Insert.

"Embedding YouTube PowerPoint 2013 Dialog Box Step #1C - Select your Video"

Step #2: Resize the YouTube Video to Fit Your Screen

With the YouTube video inserted onto our slide (notice we never had to leave PowerPoint), you then want to resize and position the video. In this case I’m snapping it to the edges of the blank computer screen image.

Special note: If you are using an image like I am, you want to extend the YouTube video until its controls cover up the bottom of the picture…which will make it look more realistic.

With the video setup, double-click the embedded YouTube video to load the video and see what it looks like.

"Embedding YouTube PowerPoint 2013 Dialog Box Step #2A - Resize the Video to fit your screen 1"

What About the Playlist and Other Formatting Options?

Although this new YouTube embedding method is EXTREMELY fast and easy, notice that you are not given any options to remove the YouTube controls (on the bottom or the top of the video) and there was no option to include the entire YouTube playlist (assuming there is one associated with that video).

You can see the difference in the picture below:

"Embedding YouTube PowerPoint 2013 Dialog Box Step #2B - No Playlist Options"

For more control over these additional features, you need to know how to embed a YouTube video using the embed code method, which is SUPER straightforward and easy…continue reading on to see how.

If you want these 3 mocked up slides with the videos already embedded, click here to download the free slides.

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Method #2: Using the YouTube Embed Code

The most flexible method for putting your YouTube videos in PowerPoint. If you don’t care about the player controls or are not interested in embedding YouTube playlists, use the other PowerPoint 2013 method described above.

Step #1: Navigate to Your YouTube Video through the Channel Playlist

Assuming that you want a video’s entire playlist, you need to navigate to the channel where the playlist exists, and open the video through the playlist. If you don’t care about the playlist, simply search YouTube as you normally would.

This might seem SUPER weird, but as you will see in a minute, it works.

To get the playlist for this video, you can see that I’ve navigated to the Nuts & Bolts channel page (fancy that!), selected the playlists option, found my playlist and then found the video that I want within the playlist.

"Embedding YouTube PowerPoint 2013 Embed Code Step #1A - Navigate to the YouTube Channel"

Select the video (through the playlist) to open the video in YouTube as you normally would. Notice in the picture below, to the right of the video, you can see the entire playlist.

"Embedding YouTube PowerPoint 2013 Embed Code Step #1B - Open the Video through the playlist"

Step #2: Scroll Below the Video and Select More Options

Scrolling down below the video, you want to select Share, Embed and then Show More to get additional formatting options to work with.

"Embedding YouTube PowerPoint 2013 Embed Code Step #2 - Scroll below the YouTube video"

Step #3: Choose How You Want Your YouTube Video to Play

When embedding a YouTube video in PowerPoint 2013, there are few options you want to pay attention to, primarily:

"Embedding YouTube PowerPoint 2013 Embed Code Step #3A - Choose how you want your YouTube video to appear"

Option #1: Show Player Controls – This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions – This includes the tile of the video, share buttons on the far right and a playlist dropdown…assuming the video is part of a playlist and you navigated to it through the playlist itself.

Leaving these selected, the YouTube video will play in PowerPoint as in the picture below.

"Embedding YouTube PowerPoint 2013 Embed Code Step #3B - With both formatting options selected"

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as pictured below (you can obviously do a hybrid of these controls as well).

"Embedding YouTube PowerPoint 2013 Embed Code Step #3C - with no formatting options selected"

Other video options include:

Video size – Not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes – This is optional and depends on whether you want people to continue watching other videos once the video finishes. This option is not available if you navigate to the video through the playlist as I described above.

Enable privacy – Enhanced mode – This last option is only relevant if you are embedding the YouTube video on a website…choosing this option will not work in PowerPoint.

Step #4: Copy and Paste the Embed Code

Once you’ve made your formatting selections in YouTube, select the embed code above the preview window and hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4A - Copy the embed code option 1"

Alternatively, you can simply right-click the video, select Get embed code, and hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4B - copy the embed code option 2"

With the embed code copied, back in PowerPoint 2013, navigate to the Insert tab, open the Insert Video dropdown and select Online Video.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4C - navigate to the video dropdown menu"

In dialog box that pops open, in the ‘From a Video Embed Code’ option, hit CTRL + V on your keyboard to paste the embed code into the dialog box and then hit Enter.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4D - Paste the code into the dialog box"

A black box is inserted into your layout that you now want to resize and position.

If you are using a blank TV or computer monitor image (as I am in this example) you want to stretch the video down to cover the bottom of the monitor so that the YouTube controls cover the controls on the static image…it will look more realistic this way.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4E - Resize the video"

With the video stretched out, you can then double-click the video to see how it looks and make any other adjustments that you want.

Note that going this route has given us more control over the look and feel of our YouTube video and we were able to get the playlist feature in the upper left-hand corner.

"Embedding YouTube PowerPoint 2013 Embed Code Step #4F - double click the video to preview it"

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Trouble Shooting YouTube Videos in PowerPoint

If your YouTube videos are not playing in PowerPoint, see our troubleshooting guide: YouTube Videos in PowerPoint Are Not Playing.

Embedding a YouTube Playlist

What does it mean to embed an entire playlist into PowerPoint?

It means that on a single slide, you can navigate ALL of the videos within a playlist, without having to move to a second or third slide. As you can see in the picture below, the playlist is open in PowerPoint with three different videos to choose from.

"Embed YouTube Playlist - Intro - what's a playlist"

To embed a playlist into your slide you need to grab the YouTube embed code, which is only possible in PowerPoint 2010 and PowerPoint 2013. PowerPoint 2007 users cannot insert or view a playlist (even if it’s inserted in a later version).

You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

Big thanks to Petr for designing the blank computer monitor image and licensing it to the public domain.

If you want the 3 mocked up slides with the videos already embedded, click here to download the 3 free slides.

Step #1: Navigate to the YouTube Playlist

First you need to navigate to the playlist, which is easiest to do through the YouTube channel of the playlist owner.

#1: Open up the channel where your playlist exists and select Playlists

#2: Open up the playlist that you’d like to insert into your slide

#3: Within the playlist, select the video that you want your slide to start with (in this case I’m selecting the third video in the playlist).

"Embed YouTube Playlist - Step #1A - Navigate to the playlist on YouTube"

 

As the video opens in YouTube, there are two indications that you have opened a video through its playlist:

#1: The URL is extremely long as it has both the video’s URL + an ‘&Index’ or ‘&List’ with additional information after it.
#2: You can see the video’s entire playlist to the right of the video.

"Embed YouTube Playlist - Step #1B - Identifying the playlist"

Optional Step: Format the YouTube Video

If you want to make formatting adjustments to the appearance of the YouTube video before embedding it in PowerPoint, scroll down below the video, select Share, select Embed, and then select Show More.

"Embed YouTube Playlist - Option Step 1A - Navigate below the video"

 

Now if you scroll down, you can see a number of different options for formatting the video. The two most important ones are keeping the top band (the video title) and the bottom band (keeping the player controls).

Make sure you don’t remove the video title band, as that is your only way to access the YouTube playlist. If you remove that, you will not be able to view the playlist in PowerPoint.

"Embed YouTube Playlist - Option Step 1B - More options"

Step #2: Copy the YouTube Embed Code

After you’ve made formatting adjustments to the video (or not), you can simply right-click the YouTube video and in the right-click menu, select ‘Get embed code’.

"Embed YouTube Playlist - Step #2A - Right-click select embed code"

In the little dialog box that opens, hit CTRL + C on your keyboard to copy the embed code, and then close the little dialog box.

"Embed YouTube Playlist - Step #2B - Copy the embed code"

Step #3: Insert the YouTube Embed Code

Flipping back to PowerPoint, navigate to the Insert tab, open the Video dropdown. In PowerPoint 2013, select ‘Online Video’, in PowerPoint 2010, select ‘Video from Web Site’.

"Embed YouTube Playlist - Step #3A - Insert Video from the web"

In the dialog box that opens, hit CTRL + V to paste the embed code in and click Insert.

"Embed YouTube Playlist - Step #3B - Paste in the embed code"

Step #4: Resize and Position the YouTube Video

Format and resize the black box (the YouTube video). I will stretch mine out so that the bottom of the YouTube video covers the controls on the computer monitor.

This will create a more realistic effect in PowerPoint, which you’ll see in a minute.

"Embed YouTube Playlist - Step #4 - Resize the YouTube Video"

Step #5: Play the Video in Full Screen Mode

With the video inserted, hit SHIFT + F5 for full screen mode, and assuming you have an internet connection, the YouTube will load and you can see the Playlist option in the upper left-hand corner.

"Embed YouTube Playlist - Step #5 - Play the video in full screen mode"

If you want these 3 mocked up slides with the videos already embedded, click here to download the 3 free slides.

If your YouTube videos are not playing in PowerPoint, see our YouTube troubleshooting guide at the end of this post.

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Making Your YouTube Videos Come to Life in PowerPoint

Instead of using blank slides for your videos in PowerPoint, a creative and clever way to bring your YouTube videos or other multimedia to life in PowerPoint is to fit them inside images that frame them, such as computer monitors, tablets, phones, movie theater screens, etc., as demonstrated below.

"Embedding YouTube PowerPoint 2013 - Intro #1 - Example slide 1"

Doing so creates a more visual and professional layout, even if you set the videos to play full screen. Flipping to a slide like this (which is easy to create) will give you some serious kudos from your audience.

You can download and use the blank computer screen below (it is free and in the public domain) using the following link → blank computer screen.

The blank screen image below was created by Petr Kratochvil…big big thanks to Petr!

"Embedding YouTube PowerPoint 2013 - Intro #2 - Video Frame"

To give you a better idea of what I mean, I combined the above image with our 3 part Nuts & Bolts awesome presentations mini-series to create the interactive training deck that you can use in your company, your classroom or as marketing materials for your product or service.

"Embedded YouTube Video Three Slide PowerPoint Sequence"

You can download this 3 slide sequence (with the embedded YouTube videos) using the links below.

Make sure to grab the slides that go with your version of PowerPoint, otherwise the YouTube videos will not play.

→  PowerPoint 2010 and 2013 users

→  PowerPoint 2007 users


Troubleshooting YouTube Videos in PowerPoint

If only everything worked out perfectly ever time!

There are a variety of things that can go wrong when trying to embed YouTube videos in PowerPoint. Below are some common issues I’ve encountered in descending order of frequency and how to troubleshoot and solve them.

So if you’re seeing a black or white box and your video isn’t playing, I would recommending scrolling down this post and testing each of these scenarios to see if that solves it for you.

If you encounter an issue not described below, leave us a comment and we will update this page.

No Internet Connection

This might seem obvious, but this is the first thing that will cause YouTube videos in PowerPoint to not play.

To stream a video in PowerPoint, regardless of which version you are using, you need an active internet connection.

Dealing with a Slow Internet Connection

If you have a slow internet connection when you run your presentation, your videos might take a while to buffer and load.

My suggestion is to start and then pause the video when you get to that slide, to give it time to load while you talk about something else.

Dealing with No Internet Connection

If you have embedded YouTube videos and no internet connection when you run your presentation, the YouTube videos will appear as white boxes in Presentation Mode and black boxes in the Normal View of your deck.

"Embedding YouTube PowerPoint 2013 - Conlusion - you need an internet connection"

If you know you will not have an internet connection during your presentation, you will need to download the YouTube videos onto your computer and insert them as normal videos.

Doing so does break the YouTube license agreement, so I can’t recommend doing that. That said, there are lots of free services that you can use to download YouTube videos directly onto your computer.

Youtube URL Issues

Double-check that you have the correct URL or the full URL (you DO need the ‘http://’ part).

Also, make sure that you’ve selected the URL for the video + playlist or video alone, according to what you’re looking to insert and which version of PowerPoint you’re in. Remember, you can’t insert a video from a playlist in PowerPoint 2007.

If you are using the Shockwave ActiveX object to insert your YouTube videos in PowerPoint 2007 (the classic method), you need to be careful that you install the YouTube video itself and not the YouTube playlist because the Shockwave ActiveX object cannot play a YouTube playlist.

It’s an easy mistake to make so check out our post on the “hard” way to embed a YouTube video in PowerPoint 2007.

How to Tell a YouTube Video and a YouTube Playlist Apart

The easiest way to tell the difference between a video and a playlist, is by the length of its URL.

Notice in the picture below how much longer the same video is when it includes its playlist.

"Embed YouTube PowerPoint 2007 - Hard Method - Step #3 - Grab the Short YouTube URL"

Special note: If you’re trying to embed a YouTube playlist (PowerPoint 2010 or 2013), you will need to use the embed code method that we cover in our post, and not the old Shockwave ActiveX object method. That method won’t accept playlist URLs.

Correct URL Manipulation

If you are using the Shockwave ActiveX object to add your YouTube video into PowerPoint (see embedding YouTube Videos in PowerPoint 2007, the ‘hard’ way), you need to make sure you CORRECTLY manipulate the URL so that the video plays correctly.

After pasting in the YouTube URL, you need to make the two following adjustments to the URL:

#1: Delete the ‘watch?’ from the URL
#2: Replace the ‘=’ with ‘/’

"Embed YouTube PowerPoint 2007 - Hard Method - Step #5 - Adjust the YouTube URL"

Installing / Updating the Adobe Shockwave Player

If your YouTube videos still will not play in PowerPoint, make sure you have the Adobe Shockwave Player installed on your computer. After downloading and installing the file, you might need to restart your computer.

http://get.adobe.com/shockwave/

If you install the Shockwave Player and it still doesn’t work, make sure you have the object class enabled within PowerPoint. See how to do that below under “Enabling the Shockwave and Flash Objects”.

Installing / Updating Adobe Flash Player

If your YouTube videos are still not playing in PowerPoint, make sure you have the latest addition of Adobe’s Flash Player installed on your computer. After downloading and installing the file, you might need to restart your computer.

http://get.adobe.com/flashplayer/

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Enabling the Shockwave and Flash Objects

If you have updated Shockwave and Flash objects AND have restarted your computer and the YouTube videos are still not playing, next, make sure you have these objects enabled within PowerPoint.

Within PowerPoint hit ALT + F11 to open the VBA Window, and then select Tools and References.

"Embedded YouTube - Trouble Shooting Guide - Enabling Shock Wave File 1"

Within the References dialog box, scroll down and make sure that you have both the Shockwave ActiveX Control and the Shockwave Flash objects enabled (i.e. with a check mark next to them).

Embedded YouTube - Trouble Shooting Guide - Enabling Shock Wave File 2

Conflicting Versions of PowerPoint

If you have multiple versions of PowerPoint installed on your computer (like I do), you might find that manually inserting the Shockwave ActiveX object method does not work on your computer…this was driving me nuts when creating the different tutorials.

Although you might not be able to manually embed videos with the Shockwave ActiveX, you can still add YouTube videos the following ways:

YouTube Videos Still Not Playing?

Describe what is happening below in the comments and we’ll do our best to help you out and update this page.

  • availablespace

    You may use Allavsoft to download YouTube video to AVI, WMV to put a youtube video in PowerPoint

  • Jason Franklin

    This article certainly is thorough. Just an FYI, we’ve built a PowerPoint add-in at https://www.liveslides.com/websites/youtube/ that makes it significantly easier to embed and play YouTube videos (any web content really) directly in PowerPoint. Seriously, just a couple steps and you’re ready to roll.

    • Thanks for sharing, Jason. I’ve never used your software but we usually like anything that helps us save time. Cheers

  • Hey John, and thanks for sharing the software! Sounds like a handy program that can save you time – we like that! Just make sure you don’t abuse any copyright issues when downloading videos from the web 😉