"How to Embed a YouTube Video in PowerPoint 2010"

How To Embed A YouTube Video In PowerPoint 2010

Believe it or not, there are three ways to embed YouTube videos in PowerPoint 2010:

#1: Using a free add-in (both PowerPoint 2010 and 2007)
#2: Using the Shockwave ActiveX Control (both PowerPoint 2010 and 2007)
#3: Using the dedicated YouTube embed option

In this tutorial, I will focus on the third and newest method, which is a HUGE improvement over the previous methods: using the dedicated YouTube embed code option.

This method gives you the most flexibility in formatting your YouTube video in PowerPoint AND it allows you to embed an entire playlist…something that was not possible in PowerPoint 2007.

To see how to embed YouTube videos using the other two (older) methods, go to our post on embedding YouTube videos in PowerPoint 2007, where the methods are the same as in 2010.

Have another version of PowerPoint? Check out our ultimate YouTube video embedding guide.

Embedding a YouTube Video in PowerPoint 2010

You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

Big thanks to Petr for designing the blank computer monitor image and licensing it to the public domain.

Step #1: Find Your YouTube Video

Navigate to YouTube and find the video that you want to insert into your presentation. In this example, we’ll be adding the “Highlighting Your Point Visually” video.

"Embedding YouTube PowerPoint 2010 - Step #1 - Find your YouTube Video"

Step #2: Navigate to the YouTube Embed Code

Selecting the video, you want to navigate below the video and select Share, Embed and then open up “Show More Options”.

"Embedding YouTube PowerPoint 2010 - Step #2 - Navigate to the embed code"

Step #3: Choose How You Want Your YouTube Video to Play

When embedding a YouTube video in PowerPoint 2010, there are few options you want to pay attention to, primarily:

"Embedding YouTube PowerPoint 2010 - Step #3A - Chose how you want the video to display"

Option #1: Show Player Controls – This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions – This includes the tile of the video, share buttons on the far right and a playlist dropdown (see ‘getting the playlist’ below) on the left…assuming the video is part of a playlist.

Leaving these selected, your YouTube video will play in PowerPoint as demonstrated below.

"Embedding YouTube PowerPoint 2010 - Step #3B - Display options examples"

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as displayed here:

"Embedding YouTube PowerPoint 2010 - Step #3C - No display options selected"

Other video options include:

Video size – This is not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes – This is optional and depends on if you want people to continue watching other videos once the video finishes.

Enable privacy – Enhanced Mode – This is only relevant if you are embedding the video on your website…choosing this option will not work in PowerPoint.

As YouTube states Enabling this option means that YouTube won’t store information about visitors on your web page unless they play the video.”

IMPORTANT: Getting the YouTube Playlist

To get the playlist option for you video (assuming it is part of a playlist) you need to navigate to the channel that has your playlist, select the playlist that has your video and then open that video THROUGH its playlist.

Going through the playlist, you want to repeat step #3 up above, choosing how you want your YouTube video to appear on your PowerPoint slide.

"Embedding YouTube PowerPoint 2010 - Step #3D - Navigating to a YouTube Channel 2"

Notice the difference in the two title bars of the YouTube videos I’ve embedded in PowerPoint below: One was opened directly on its own and the other was opened through its playlist…big difference!

"Embedding YouTube PowerPoint 2010 - Step #3E - Playlist vs No Playlist"

Step #4: Copy and Paste the Embed Code

Once you’ve made your selections in YouTube, select the embed code above the preview window and hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2010 - Step #4A - Copy the Embed Code option 1"

Alternatively, you can simply right-click the video, select ‘Get embed code’ and then hit CTRL + C to copy.

"Embedding YouTube PowerPoint 2010 - Step #4B - Copy the embed code option 2"

With the YouTube embed code copied, back in PowerPoint, navigate to the Insert tab, select Video and then select the ‘Video from Web Site’ option.

"Embedding YouTube PowerPoint 2010 - Step #4C - Insert video dropdown"

In the dialog box that pops open, hit CTRL + V on your keyboard to paste the YouTube embed code into the dialog box, and then click on Insert.

"Embedding YouTube PowerPoint 2010 - Step #4D - Paste the embed code"

A black box is inserted onto your slide that you then want to resize and position.

Note: If you have the option to show the player controls at the bottom of your video, you will want to stretch the video out to cover the image you are using (in this case a blank computer screen) so that the YouTube video controls show on top of the controls on your image.

That way, when you play the video, it will look more realistic.

"Embedding YouTube PowerPoint 2010 - Step #4E - resize and poisition the youtube video"

To see how the video lines up within your frame (which can be tough when you have a black box on top of a black frame), simply double click the video in the Normal View, and the YouTube video will load.

Notice in the picture below how the YouTube controls replace the controls on the bottom of the static picture I’m using, creating a more realistic effect in PowerPoint.

"Embedding YouTube PowerPoint 2010 - Step #4F - Double click to preview the video"

If you want these 3 mocked up slides with the videos already embedded and properly positioned, click here to download them.

Trouble Shooting Embedded YouTube Videos

If your YouTube videos are not playing in PowerPoint, see our troubleshooting guide: YouTube Videos in PowerPoint Are Not Playing.