There are two ways to embed YouTube videos in PowerPoint 2013: the new dedicated YouTube option in PowerPoint, and the old embed code method.
New YouTube Option Warning
Although the new YouTube option in PowerPoint simplifies the embedding process…you DO lose the capability to format your YouTube videos and/or embed an entire YouTube playlist.
To format the appearance of the YouTube video in PowerPoint 2013 or to grab a playlist, you still need to use the old embed code method (the second method).
I’ve covered both methods in the tutorials below. You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!
Big thanks to Petr for designing the blank computer monitor image and licensing it to the public domain.
Have another version of PowerPoint? Check out our ultimate YouTube video embedding guide.
Embedding a YouTube Video in PowerPoint 2013
Two Embedding Methods
There are two methods for adding YouTube videos in PowerPoint:
Method #1: The dedicated YouTube option (simplest but least flexible)
Method #2: Using the embed code (most flexible)
Although the words ‘embed code’ wig most people out, rest assured that you don’t need to know ANYTHING about coding to pull the second method off…YouTube does all of the hard work for you.
Method #1: Using the 2013 YouTube Option
Step #1: Search the YouTube Dialog Box
Within the online video dialog box, go to the YouTube search box and type the name of the video you are searching for (in this case I’ve typed ‘breaking up your bullet points’), and then hit Enter.
The dialog box searches YouTube and displays the video results. In this case the video we want is on the far left so I will select it and hit Insert.
Step #2: Resize the YouTube Video to Fit Your Screen
With the YouTube video inserted onto our slide (notice we never had to leave PowerPoint), you then want to resize and position the video.In this case I’m snapping it to the edges of the blank computer screen image.
Special note: If you are using an image like I am, you want to extend the YouTube video until its controls cover up the bottom of the picture…which will make it look more realistic.
With the video setup, double-click the embedded YouTube video to load the video and see what it looks like.
What About the Playlist and Other Formatting Options?
Although this new YouTube embedding method is EXTREMELY fast and easy, notice that you are not given any options to remove the YouTube controls (on the bottom or the top of the video) and there was no option to include the entire YouTube playlist (assuming there is one associated with that video).
You can see the difference in this picture:
For more control over these additional features, you need to know how to embed a YouTube video using the embed code method, which is SUPER straightforward and easy…continue reading on to see how.
If you want these 3 mocked up slides with the videos already embedded, click here to download them.
Method #2: Using the YouTube Embed Code
Step #1: Navigate to Your YouTube Video through the Channel Playlist
Assuming that you want a video’s entire playlist, you need to navigate to the channel where the playlist exists, and open the video through the playlist. If you don’t care about the playlist, simply search YouTube as you normally would.
This might seem SUPER weird, but as you will see in a minute, it works.
To get the playlist for this video, you can see that I’ve navigated to the Nuts & Bolts channel page (fancy that!), selected the playlists option, found my playlist and then found the video that I want within the playlist.
Select the video (through the playlist) to open the video in YouTube as you normally would. Notice in the picture below, to the right of the video, you can see the entire playlist.
Step #2: Scroll Below the Video and Select More Options
Scrolling down below the video, you want to select Share, Embed and then Show More to get additional formatting options to work with.
Step #3: Choose How You Want Your YouTube Video to Play
When embedding a YouTube video in PowerPoint 2013, there are few options you want to pay attention to, primarily:
Option #1: Show Player Controls – This includes the pause, play and other navigational features at the bottom of the YouTube video.
Option #2: Show Video Title and Player Actions – This includes the tile of the video, share buttons on the far right and a playlist dropdown…assuming the video is part of a playlist and you navigated to it through the playlist itself.
Leaving these selected, the YouTube video will play in PowerPoint as demonstrated below.
If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as pictured below (you can obviously do a hybrid of these controls as well).
Other video options include:
Video size – Not terribly important as you can manually resize your video within PowerPoint anyway.
Show suggested videos when the video finishes – This is optional and depends on whether you want people to continue watching other videos once the video finishes. This option is not available if you navigate to the video through the playlist as I described above.
Enable privacy – Enhanced mode – This last option is only relevant if you are embedding the YouTube video on a website…choosing this option will not work in PowerPoint.
Step #4: Copy and Paste the Embed Code
Once you’ve made your formatting selections in YouTube, select the embed code above the preview window and hit CTRL + C to copy.
Alternatively, you can simply right-click the video, select Get embed code, and hit CTRL + C to copy.
With the embed code copied, back in PowerPoint 2013, navigate to the Insert tab, open the Insert Video dropdown and select Online Video.
In dialog box that pops open, in the ‘From a Video Embed Code’ option, hit CTRL + V on your keyboard to paste the embed code into the dialog box and then hit Enter.
A black box is inserted into your layout that you now want to resize and position.
If you are using a blank TV or computer monitor image (as I am in this example) you want to stretch the video down to cover the bottom of the monitor so that the YouTube controls cover the controls on the static image…it will look more realistic this way.
With the video stretched out, you can then double-click the video to see how it looks and make any other adjustments that you want.
Note that going this route has given us more control over the look and feel of our YouTube video and we were able to get the playlist feature in the upper left-hand corner.
Trouble Shooting YouTube Videos in PowerPoint
If your YouTube videos are not playing in PowerPoint, see our troubleshooting guide: YouTube Videos in PowerPoint Are Not Playing.