If your PowerPoint Design Ideas feature is not working, I've pulled together 9 ways to fix it so it shows back up again.
While the Design Ideas feature can be extremely useful, it can also be frustrating when it doesn't work, especially when it works fine one minute, and not the next.
That's why understanding how to troubleshoot Design Ideas is a big step forward in learning how to best use it.
I recommend bookmarking this page as I will be updating it in the future.
Why? Designer is a NEW feature that Microsoft is constantly updating and upgrading. That means there are bound to be new new quirks and improvements that I will add to this article.
But before you get lost in how to fix this new PowerPoint feature, let's first make sure you fully understand what it is.
What is Design Ideas in PowerPoint?
The PowerPoint Design Ideas command (or Designer), is a new PowerPoint feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.
Designing new slide layouts is one of the biggest challenges people face. So Microsoft created this handy tool to help you out. High-five Microsoft!
As you can see in the picture above, the command gives you a variety of layout ideas based on the content of your slide. If you then click on a layout in the Design Ideas dialog box, that layout is applied to your slide as a slide background.
Terminology wise, PowerPoint Designer is the same as the Design Ideas command. It can also be called the Designer Pane. I will be referring to these interchangeably throughout this article.
When it works, it can be great. When it doesn’t work, it can be frustrating. Let's look at how to fix it.
Note: If you haven't seen the Design Ideas command in action, watch the short tutorial below.
You will see just how fast you can create new slide layout designs with the Designer Pane.
Also be aware that when you choose a suggested layout from Designer, the design is added to your slide as a PowerPoint background. That means that you won't be able to edit all of the individual pieces.
To learn everything you need to know about creating PowerPoint backgrounds and finding free ones online, read our guide here.
[Watch] PowerPoint Designer NOT working
In addition to the 6 fixes discussed in the video above, I've included 3 other fixes below.
1. Microsoft Office 365 subscription only
If you do not have an annual Microsoft Office 365 subscription, you do not have access to the PowerPoint Design Tips command.
Therefore, if you purchase a standalone version of Microsoft Office , you will not be give automatic new layout ideas for your slides. This is one reason why I highly recommend getting an Office 365 subscription.
To purchase your own Office 365 license, see Microsoft's website here
2. Design Ideas requires internet access
The Design Tips command is powered by the Office Intelligence Services.
That means that to generate new layout ideas for you, PowerPoint needs to have access to the internet.
If you are working offline or have spotty internet connection, either troubleshoot your internet connection or find a better wifi zone.
To troubleshoot your internet connection in Windows 10, simply:
- Right-click the Internet Access icon in your task bar
- Select Troubleshoot Problems
- Follow the prompts to fix your internet
To learn some of my favorite Windows 10 keyboard shortcuts for getting more done on your PC, read my guide here.
VPN Warning: Using a Virtual Private Network (VPN) to access the internet will also disable the Design Ideas tab. As of right now, the Office Intelligent Services do not work with VPN connections.
So that's something else to check if you Designer is not working for you.
3. Remove mixed shapes on your slide
PowerPoint Designer does not work with mixed shapes on your slide.
Consequently, if you add a shape, line, text box, ink or video to your slide, the Design Ideas command will likely not work. That's because it's designed to work with placeholders (editable elements set on the Slide Master) only.
So if your Designer is not working, double-check that you don't have any of these objects on your slide.
Alternatively, you can try copying and pasting the content you want design ideas for onto a blank slide, to see if Design Ideas works there.
4. The 10-6-1-1-1 content rule
The PowerPoint Design Ideas command can only generate slide layout ideas for certain types of PowerPoint objects and only a certain number of each of those objects.
PowerPoint Designer only works for up to 10 pictures, 6 icons, 1 SmartArt graphic, 1 table or 1 chart on a PowerPoint slide. I call this the 10-6-1-1-1 rule for PowerPoint Designer.
Additionally, you cannot mix and match any of these shapes on a slide for Designer to work.
Notice in the picture below how the Design Ideas command works for 10 pictures on the slide, giving you a variety of layout ideas on the right.
But as soon as you add an 11th picture, Designer doesn't work anymore.
Depending on the size of your picture, sometimes you can only sneak 6 pictures on a slide too before Designer stops working.
So that's another reason why your Design Ideas might not be working: You're either not using the right type of content, or you're using too many objects on your slide for it to properly work.
On another picture note, if you are using lots of pictures in your presentation, you might need to compress your images to reduce your PowerPoint file size. To learn how to compress images in PowerPoint, read our guide here.
Note: If you use SmartArt to crop your images, or fill a shape with a picture to make it transparent, the Design Ideas command will also not work.
That's because PowerPoint will consider your image as a shape, rather than a picture.
To learn the different ways for how to make an image transparent in PowerPoint, read our guide here.
5. Change your PowerPoint layout
PowerPoint Designer can only generate design ideas for 6 of the default slide layouts. These 6 slide layouts include:
- Title Slide
- Title and Content
- Section Header
- Two Content
- Title Only
- Picture with Caption
If you are using a custom PowerPoint layout or tweak one of these default PowerPoint slide layouts on your Slide Master, Design Ideas will not work.
To learn how to build new slide layouts and create your own PowerPoint template, read our guide here.
To change your PowerPoint layout to one of the 6 layouts that works, simply:
- Be active on the slide layout you want to change
- Navigate to the Home tab
- Open the Layout drop down
- Select one of the 6 default PowerPoint layouts
If you select one of the 6 default PowerPoint layouts and Designer still doesn't work for you, you'll want to double-check your content. See Fix #3 and Fix #4.
Note: If you add an extra placeholder to one of the default 6 PowerPoint layouts on the Slide Master, that is the same as creating your own custom slide layout.
The PowerPoint Design Ideas command does not work with custom slide layouts. Therefore, make sure you don't add placeholders to your slide layouts if you want Designer to work for that type of slide.
If you think you are using the right type of content, you can always copy and paste it into a blank presentation to see if that fixes the issue.
6. Set Design Ideas to automatically pop up
If Design Ideas is working for your colleague but not for you, it's probably related to this setting.
That's because you can choose to use the Design Ideas command in one of two ways:
- Have it automatically pop up whenever it has layout ideas for you
- Only open when you select it in your Ribbon
To have have Design Ideas automatically pop up for you in PowerPoint, simply:
- Navigate to the File tab
- Select Options
- Navigate to the General tab
- In the PowerPoint Designer group, select Automatically show me design ideas
- Click OK
With this feature active, any time that Designer can give you layouts ideas based on the content on your slide, it will pop open.
In addition, checking the Automatically show me design ideas gives you a second option to show you suggestions for the entire presentation.
With this option selected, when you start a brand new presentation, Design Ideas will give you what appears to be the usual layout ideas for your one slide.
However, when you choose one of those layouts, Designer will then apply an entire theme to your presentation. Furthermore, that same style will be applied to all your slide layout options.
The theme includes slide layouts in the Slide Master, a font combination and color palette. To learn more about PowerPoint themes, read our guide here.
Note: You don't have to have Design Ideas set to automatically show up to use Designer in PowerPoint.
At any time you can open the Designer Pane for a specific slide. To do that, simply:
- Navigate to the Design tab
- Click the Design Ideas command
Whether or not your see layout ideas for your slide will again depend on your content, your layout and other factors as discussed in this article.
7. Check your PowerPoint file type
PowerPoint Design Ideas does not work with the following two PowerPoint file types:
- PowerPoint Macro-Enabled Presentation (.pptm)
- PowerPoint 2003 to 2007 Presentation (.ppt)
While you can save your presentations this way, the Design Ideas tab will not work in those types of presentations. It will simply appear grayed out.
To fix this, all you need to do is save your presentation in the PowerPoint .pptx file format.
To save your presentation in the PowerPoint Presentation file format, simply:
- Hit Ctrl + Shift + S on your keyboard
- Navigate to where you want to save your file
- Change the Save as Type to PowerPoint Presentation
- Click Save
If you were previously using a Macro-Enabled or 2003 to 2007 presentation, you should now find that the Design Ideas works again.
8. Look out for multiple PowerPoint collaborators
If you are collaborating on the same slide with one or more people, Designer will not display Design Ideas. This is true for you or any of the other collaborators.
As soon as you are the only person working on your slide again, the Design Ideas command will open itself back up.
9. Have your company turn Design Ideas on
If you have the latest Microsoft Office 365 subscription at your office and you don’t see the Designer group in your Design tab, it’s likely that your company has turned the feature off.
The Office Intelligence Services is something that an IT administrator can turn off within your company. Therefore, if nothing else in this post works and you believe you have an Office 365 subscription, double-check with the IT department in your company.
That's 9 different ways to fix your PowerPoint Design Ideas command if it is not working.
Assuming you have a Microsoft Office 365 subscription and your company has not turned this feature off, the main thing to remember is to check your content and your layouts.
If Designer is not working, it can almost always be traced back to one of these two things.
However, as you can see above, there are a number of other issues you might face, so it's good to know how to troubleshoot Designer when it's not working.
If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by visiting us here.