Microsoft PowerPoint: Pros and cons
Fact: Most people use PowerPoint.
Microsoft PowerPoint has been the leading presentation software for more than 30 years and is the industry standard for just about everything.
So when in doubt, go the PowerPoint route… you can’t go wrong.
- You can save your PowerPoint presentations to the cloud storage through OneDrive and access them online (although it’s not as good as Google Drive)
- Your work is saved locally to your PC which means you are less reliant on an internet connection (you can now also save to OneDrive if you prefer)
- PowerPoint is software installed on your computer, so it works fast regardless of your internet connection
- Has AutoRecover for your presentations in case your computer crashes
- Collaboration is possible for teams with PowerPoint 2010 (or later) and saving to OneDrive
- Advanced software with many features and special effects
- Diverse range of ready-to-use themes and templates that can be fully customized
- You need to buy a Microsoft Office license or subscription to use it
- Uses locally installed fonts. If you plan on using a different computer to give the presentation then custom fonts you’ve added may not display correctly
#1: Google Slides to PowerPoint (the fastest)
The fastest way to convert a Google Slides presentation to PowerPoint is to just download it directly from your Google Drive folder (versus opening your presentation first).
That said, there are two downsides of this first method:
- You aren’t given as many conversion options (like converting Google Slides to a PDF document) as you are with the second method described below.
- You can’t spot check your presentation before you convert it to PowerPoint.
That said, if you are 100% sure you have the right presentation, this is the fastest way to do it
1. Find your Google Slides presentationTo find your Google Slides presentation that you want to convert, simply:
- Navigate to your Google Drive or sign-in here
- Open the folder with the presentation you want to convert
If you having trouble finding your presentation in your Google Drive, use the Search bar to locate it.
2. Download the Google Slides to PowerPointTo automatically download and convert your Google Slides presentation to PowerPoint, simply:
- Right-click your Google Slides presentation
- Select Download
You can either double-click the file in your downloads, or navigate to the file as described in the next step.
3. Open and review your PowerPoint presentation
Once you’ve converted your presentation, it’s a good time to spot check that everything converted properly.
To open the file on your computer, you can either:
- Double-click the icon of your file at the bottom of your window (if it’s still open)
- Hit Ctrl + J in Google Chrome to open your Downloads folder and double click your file to open it
- Navigate to the Downloads folder on your computer and open your file
- Open File Explorer (Win + E on your keyboard)
- Navigate to your Downloads folder
- Double-click your downloaded PowerPoint presentation
- Review your presentation to make sure everything converted
PowerPoint Protected ViewBecause you downloaded an online file when converting your Google Slides to PowerPoint, you will get the Protected View warning when you first open the file on your computer. As online files can contain harmful macros or viruses, PowerPoint is just reminding you to be careful with the files you download from the internet. Assuming you trust the source of the presentation (as in you created it in Google Slides), simply click Enable Editing to get full editing rights to the presentation.
4. Use the Save As dialog box to save your presentationAfter reviewing your PowerPoint presentation, hit Ctrl + Shift + S or F12 on your keyboard to open the Save As dialog box. Use the Save As dialog box to save your presentation to the appropriate place on your computer so you don’t lose it. Note: All of files you download from the internet will be stored and saved in the Downloads folder on your computer. This includes all the Google Slides presentations you download and convert to PowerPoint like this. As such, your Downloads folder likely has a ton of files and documents in it. That’s why I recommend saving your presentation to a more appropriate place on your computer, so you don’t lose track of where your presentation is inside that folder. last thing you want to do is to start using the Downloads folder on your computer as your project folder. Trust me, it will get really messy really quickly. Once you are in the PowerPoint format, you can do a wider variety of things to your presentation, like save it as an MP4 video. To learn how to convert PowerPoint to video like this, read our guide here.
#2: Google Slides to PowerPoint (the most options)The way to convert your Google Slides presentation into the PowerPoint (.PPTX) file format with the most options, is from within the presentation itself. I recommend this technique as it allows you to double-check that you are converting the correct presentation before you waste your time.
1. Open your Google Slides PresentationTo open your Google Slides presentation, simply:
- Open your Google Drive or login here
- Navigate your Google Drive folders to find your presentation
- Right-Click your Google Slides presentation
- Select Open With
- Select Google Slides
2. Download your file as a PowerPoint presentationTo download and convert your Google Slides presentation in the PowerPoint (.pptx) file format, simply:
- Navigate to the File menu drop down
- Select Download
- Select PowerPoint (.pptx)
- Microsoft PowerPoint (.pptx)
- ODP Document (.odp) – This stands for OpenDocument Presentation
- PDF Document (.pdf)
- Plain Text (.txt)
- JPEG image (.jpg, current slide)
- PNG image (.png, current slide)
- Scalable Vector Grahpics (.svg, current slide)
3. Locate and open your PowerPoint presentationBecause not all of the Google Slides features will correctly convert into the PowerPoint (.pptx) file format, it’s a good idea to open and review your presentation. To locate your converted PowerPoint presentation, simply:
- Hit Win + E to open your File Explorer window
- Navigate to your Downloads folder
- Double-click your presentation
4. Review and save your PowerPoint presentationAlthough this step seems tedious, it’s critical to make sure everything in your Google Slides presentation properly converts to PowerPoint. After reviewing your presentation, you can hit Ctrl + Shift + S or F12 on your keyboard to open the Save As dialog box and save your presentation in the proper folder on your computer.
So that’s how to convert Googles Slide to PowerPoint, and the different options you have.
The Microsoft PowerPoint platform gives you the most versatility in what you can do with your presentations. On top of that, PowerPoint is the gold standard for most client presentations.
In my mind, the only time you can go wrong with using PowerPoint, is if you are working for a client that insists you use Google Slides, in which case you should just conform to whatever they are using.
If you enjoyed this article and want to learn more about our PowerPoint training courses and other presentation resources, visit us here.
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