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  3. How to Group in PowerPoint (Group, Ungroup and Regroup)

How to Group in PowerPoint (Group, Ungroup and Regroup)

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Grouping objects together in PowerPoint is important for keeping your slide layouts organized and easier to work with.

This is especially true as your slides get more and more complicated, like when building pitch books and client deliverables that might not even be presented.

That’s why I consider the Group and Ungroup shortcuts mandatory for anyone who uses PowerPoint at least 5 hours a week. Just keep in mind that not everything can be part of a group (as described below).

To see how to group, ungroup and regroup in PowerPoint, see the short tutorial below.

To learn some of my best time savings trick for PowerPoint (that you can put in action today) check out my free speed training series here.

Group shortcut

CTRL + G

Ungroup shortcut

CTRL + SHIFT + G

Regroup shortcut

CTRL + SHIFT + J

How to group in PowerPoint

To group objects together in PowerPoint, simply:

  1. Select two or more objects you want to group together
  2. Right-click with your mouse
  3. Hover over the Group options
  4.  Select Group

Alternatively, you can use the group shortcut (CTRL + G).

The advantage of grouping objects together is that they are easier to grab and format as a group. You can also further organize your objects by creating groups within groups.

For example, in the picture below, I have 4 different groups to make the dashboard easier to navigate.

Each of the charts is first grouped with its titles, then all 3 charts are grouped together as a single group. So, the groups are:

Group #1: Chart 1 and its content
Group #2: Chart 2 and its content
Group #3: Chart 3 and its content
Group #4: All three charts grouped together

The reason I did that is so that I can move all 3 charts around as a single group and arrange them perfectly on my slide. I can always ungroup them to move the individual charts and boxes later.

How to ungroup in PowerPoint

To ungroup objects in PowerPoint, simply:

  1. Select a set of objects that are already grouped together
  2. Right-click with your mouse
  3. Hover over the Group options
  4.  Select Ungroup

Alternatively, you can just use the ungroup keyboard shortcut (CTRL + SHIFT + G). This is useful (and much faster) when dealing with groups within groups, as it allows you to quickly break them all down into the individual pieces.

To learn more about how to group in PowerPoint (including how to rename groups), click here.

How to regroup in PowerPoint

Regroup is clever little command you can use to quickly reform a group of ungrouped objects.

And the cool thing about the command is that you simply need to select a single object from the original group to reform the ENTIRE group.

For example, if you ungroup a set of 10 rectangles to edit their individual titles, you can reform the ENTIRE group by simply selecting one of the ten rectangles and hitting CTRL + SHIFT + J on your keyboard.

If you don’t like keyboard shortcuts, you can also regroup using your mouse:

  1. Select an object that was part of a group
  2. Right-click with your mouse
  3. Hover over the Group options
  4.  Select Regroup

The one limitation of the Regroup command in that you can only reform back to the last group.

So, if you have a set of objects that had five different layers of groups, you can only use the Regroup shortcut to get back to the last group.

On top of that, if you ungroup a set of objects and close your presentation, the regroup command will no longer work on that set of objects.

Grouping shortcuts not working?

Not all objects in PowerPoint can be part of a group. So if your grouping shortcut is not working or the grouping command is greyed out, you are likely trying to group objects together that cannot be part of a group.

Below are lists of PowerPoint objects that can and cannot be part of a group.

PowerPoint objects that cannot be part of a group

Here are the few objects in PowerPoint that can't be grouped:

  • Content Placeholders (footers, headers, page numbers, etc.)
  • PowerPoint Tables
  • SmartArt graphics

PowerPoint objects that can be part of a group

Most objects in PowerPoint can be part of a group, including:

  • Text boxes
  • Shapes
  • Lines
  • Charts
  • Pictures
  • Icons
  • Equations
  • Ink annotations (anything you insert using the Draw Tab)
  • Screenshots
  • Symbols
  • Videos and screen recordings

What's next?

Updated on May 21, 2019

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