How to add comments in Word (Step-by-Step)

In this article, you’ll learn how to add comments in Word, as well as two ways to quickly navigate your comments.

Example of a comment added to a Microsoft Word document

Adding comments in Word is a fantastic way to mark up your documents without having to directly edit the contents of your document. It’s like adding sticky note reminders for yourself (or your colleagues) without messing up your content.

If you frequently work with lots of comments in Word, I recommend adding the Comments Group to your Quick Access Toolbar, as pictured below. That way you can quickly get at the commenting commands, without having to dig through your Ribbon, which I will show you how to do below.

Once you are done adding comments, you can learn how to remove all comments in Word here.

Example of the comments group added to the quick access toolbar

[Update] How to turn off modern comments in Word

Microsoft has introduced a new comment system in Word, giving you two options to choose from:

  1. Classic Comments (as described in this blog post)
  2. Modern Comments

To follow along with this blog post, you will first need to disable the modern comments system using the Word options dialog box, as I only cover the classic comments system here.

Use the Word options dialog box to disable modern comments in Word

To disable modern comments in Word, simply:

  1. Click the File tab in Word
  2. Select Options (at the bottom left of your screen)
  3. In the Word options dialog box, find the General tab
  4. Unselect Enable modern comments
  5. Click OK
Alternatively, if you want to use the modern comment system, you can follow the same steps listed above to enable (instead of disabling) modern comments.
 
Please double-check that you have disabled the modern comment system before following the steps described below.

[Watch] Adding Comments in Word

1. Microsoft Ribbon (Adding Comments)

From the Review tab, click New Comment to add a comment to your selected text
To add a comment to something in Word, simply:
  1. Select the text (or object) you want to comment on
  2. Navigate to the Review tab
  3. Click New Comment
  4. Write your comment
You can add comments to anything in Word, including text, images, charts, tables, etc. Simply place your cursor next to (or highlight) what you want to comment on and click on New Comment.

Comment Writing Tip: Make sure that the comments you add to Word are actionable and constructive.

There’s nothing worse than trying to update a document based on vague comments that don’t make much sense.

2. Right-Click Menu (Adding Comments)

Right-click and select Add Comment int the right-click menu

To add a comment using the right-click menu, simply:

  1. Select and Right-Click what you want to comment on
  2. Select New Comment
  3. Write your comment

This is the fastest way to add comments in Word, as you don’t have to continually navigate back and forth between the contents of your document and the Review tab.

Delete Comment shortcut: You can also right-click any comment within your document and use a shortcut to quickly delete them. To learn how to do that (and a variety of other ways to remove comments in Word), read our guide here.

3. Quick Access Toolbar (Adding Comments)

If you want add, remove and navigate between lots of comments in Microsoft Word, I recommend adding the Comments group to your Quick Access Toolbar (which is super easy to do)
Right-click the comments group and select add to quick access toolbar
To add the Comments group to your Quick Access Toolbar, simply:
  1. Navigate to the Review tab
  2. Right-click the Comments group (anywhere along the bottom)
  3. Select Add to Quick Access Toolbar
With the Comments group added to your Quick Access Toolbar, you can now get at all the comment commands (add, next, previous, etc.) by simply clicking it with your mouse, as pictured below.
The comments group with all of its commands on the quick access toolbar
If you later want to remove the Comments group from your Quick Access Toolbar, simply right-click the command and select Remove from Quick Access Toolbar, as pictured below.
right-click and select remove from quick access toolbar to remove a command from your QAT

Note: If your Quick Access Toolbar is above your Ribbon, I recommend moving it below your Ribbon.

To do that, simply click the Customize Quick Access Toolbar command and select Show below the Ribbon.

Click the downward facing arrow at the end of your quick access toolbar and select show below the ribbon

4. Microsoft Ribbon (Navigating Comments)

On the Review tab you can use the previous and next commands to cycle through the comments in your word document

To use the Previous and Next comment commands, simply:

  1. Navigate to the Review tab
  2. Click Previous or Next

Previous takes to you the preceding comment from where you are currently active in your Word document.

Next takes you to the next comment from where you are currently active in your document.

If you have a lot of comments to review, you can also navigate your comments using the Reviewing Pane, discussed below.

Hidden Comments: The cool thing about the Previous and Next commands is that they work even if your comments are hidden. To learn how to hide comments in Word, read our guide here.

5. Reviewing Pane (Navigating Comments)

From the Review tab, select the vertical or horizontal review pane
To open the Reviewing Pane in Word to review and navigate your comments, simply:
  1. Navigate to the Review tab
  2. Open the Reviewing Pane dropdown menu (click the downward facing arrow at the end)
  3. Choose either Reviewing Pane Vertical or Reviewing Pane Horizontal
Inside of the Reviewing Pane you can see and click through comments and other tracked revisions, as shown below.
Inside the Reviewing Pane in word you can see all of the comments added to your document

Conclusion

So those are the basics of adding comments in Word, and two separate ways you can navigate them within your document.

Adding comments is a fantastic way to mark up your documents without editing the underlying content. In this way you can quickly scan through your document and easily remember what you need to change in the future.

If you enjoyed this tutorial and want to learn more ways to improve your Microsoft Office skills, visit us here.

Nuts & Bolts

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