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25 Windows 10 Keyboard Shortcut That Save Time

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Knowing your Windows 10 keyboard shortcuts is by far the fastest way to double your productivity in Windows 10, assuming you learn the right ones.

The problem is, most Windows shortcuts don’t really do anything useful or interesting.

A majority of them are a waste of time to learn.

That's why I’ve pulled together this list of Windows shortcuts that are actually useful...

They'll help you split your screen when multitasking between applications or virtual desktops, leverage Windows Explorer and Windows Search to find what you are looking for, cascade and stack your open application windows, and more!

On top of that, I’ve included a number of Windows 10 tips and tricks as well as 'Double Dipper Shortcuts' that you can leverage in other places like Chrome or Windows Edge.

If you have a favorite shortcut that you think should be on this list, let me know in the comments below.

The best way to learn your Windows 10 shortcuts

Learning your keyboard shortcuts is like learning a foreign language. Instead of trying to learn the language all at once, it’s better to start small – building up your vocabulary and confidence – before getting too far ahead of yourself.

The same is true with your windows 10 shortcuts, and the best place to start building your shortcut vocabulary is with the activieis you perform on a daily basis within the program.

For example, splitting your screen in Windows 10 to multi-task across files or virtual desktops, minimizing windows, finding programs or setting with Windows search or finding files and documents with the Windows File Explorer, etc.

If you first learn the shortcuts for the activities like these (that you already perform daily), that will not only speed up what you are currently doing in Windows 10, it will also build up your shortcut confidence, making it even more exciting to learn more.

#1: Windows Search (Cortana)

Shortcut: Win (start typing) or Ctrl + Esc (start typing)

The Windows search (or Cortana shortcut) is arguably the most useful shortcut that exists. That’s because it allows you to hit the Windows key (or Ctrl + Esc) and find almost anything on your computer faster than you could ever find it digging around on your computer yourself.

In fact, Windows search is often so good, that you don’t have to type the full name of the program or setting that you are looking for as pictured below.

Windows search examples:

  • Hit the Win key (or Ctrl + Esc) and type Settings to find your computer settings
  • Hit the Win key (or Ctrl + Esc) and type PowerPoint and you get PowerPoint
  • Hit the Win key (or Ctrl + Esc) and type Bluetooth and you get your Bluetooth and other Device settings

Although you can use this shortcut to search for anything on your computer, it’s typically best at finding specific programs, applications or computer settings.

If you are instead looking for a specific file or document on your computer, you are better off using the Windows File Explorer shortcut instead (because it has better filtering options that you can leverage) discussed further below.

#2: Shortcut your favorite program

Shortcut: Win + 1 (after you set it up)

Whatever program, application or setting you most frequently use on your computer, is a great candidate for the first position on your Windows taskbar.

What I call your million-dollar Windows Shortcut.

That’s because once you set it (which takes just a couple of seconds as described below), it allows you to access that program, application or setting by simply hitting Win + 1 on your keyboard.

For example, in the picture below I have Google Chrome set up in the first position my taskbar, allowing me to simply hit Win + 1 on my keyboard to launch it.

Here’s an example of how to set up Microsoft PowerPoint as your million-dollar Windows shortcut.

  • Hit the Win key and type PowerPoint
  • Right-click PowerPoint
  • Select Pin to taskbar
  • Click and drag the PowerPoint icon into the first position in on your taskbar

With PowerPoint now in the first position on your taskbar, you can now open PowerPoint at any time by simply hitting the Win + 1 key on your keyboard.

If you want to go to the next level, you can additionally add your other most frequently used programs to your taskbar, creating Win + (1, 2, 3, etc.) shortcuts across your taskbar.

The only program I DON’T recommend putting on your taskbar as a shortcut, is the Windows File Explorer command, as that already has it’s own dedicated keyboard shortcut.

#3: File Explorer (Windows Explorer)

Shortcut: Win + E

While Windows Search is great for finding programs, applications and other system-level settings, Windows File Explorer is great at finding your documents and files.

That’s because not only does File Explorer allow you to more efficiently dig through your computer, it also includes filtering options that make it easier for you to narrow down your search results.

Hitting Win + E launches the File Explorer, giving you a wide variety of search options, filters and navigational features to find your files, folders and documents (see picture below).

When used properly, File Explorer will save you hours of otherwise mind-numbing clicking around on your computer trying to find something.

#4: Search the File Explorer

Shortcut: Ctrl + E (from inside a File Explorer window)

With Windows File Explorer open, you can quickly search your current folder by hitting Ctrl + E on your keyboard.

Hitting Ctrl + E immediately jumps you into the File Explorer Search box (upper right-hand corner in the picture below), allowing you to type what you are looking for to find it faster.

Ctrl + E also works for most modern web browsers like Google Chrome, jumping you into the URL of the web browser where you can directly type your search query.

Yet another reason why Ctrl + E is one of the best Windows 10 shortcuts you can.

#5: Switch between files, folders and applications

Shortcut: Alt + Tab

The Alt Tab switch application shortcut jumps you between your two most recent files, folders or applications (including the one you are currently active in).

For example, if you are working in Microsoft PowerPoint and then open a Microsoft Word document:

  • Hitting Alt + Tab jumps you back to your PowerPoint file (because it was your last active file before you opened Word).
  • Hitting Alt + Tab again (from within your PowerPoint file) jumps you back to your Microsoft Word (because it was your last active file prior to switching to PowerPoint).

In this way, you can quickly jump between two files, folders or applications in full screen with the Alt + Tab shortcut.

#6: Alt Tab switch freeze

Shortcut: Ctrl + Alt + Tab

A cool shortcut on top of the Alt Tab switch shortcut is the Alt Tab Switch Freeze shortcut: Ctrl + Alt + Tab.

By freezing the Alt Tab switch window, instead of just jumping to your last active file or folder, you can instead see all your open files and programs and choose which one you want to switch to.

#7: Multitasking view

Shortcut: Win + Tab

Like the Alt Tab Switch Freeze shortcut (Ctrl + Alt + Tab), Windows 10 now has a Multitasking View shortcut.

The new Multitasking view not only displays your all of your open applications, files and folders, it also allows you to create / work with virtual desktops and scroll backwards in time through your documents.

To open the Multitasking view, simply hit Win + Tab on your keyboard as pictured below.

Note: the multitasking view displays the open files, folders and applications on the current virtual desktop you are on.

To see what’s open on other virtual desktops (assuming you have more than one) simply select that virtual desktop at the top of the window.

#8: Switch virtual desktops

Shortcut: Win + Ctrl + Arrows Keys (← or →)

Another way you can multi-task in Windows 10, is using more than one virtual desktop to set up your work environment, and then use the Win + Ctrl + and Win + Ctrl + to switch between your desktops.

A virtual desktop is simply a copy of your Windows desktop allowing you to open a new set of files on the copy of your desktop so that they won’t stack up on top of the current files you have open.

For example, on one virtual desktop you could have two Word documents set up in a split screen formation (see further below) and on a second virtual desktop you could have two PowerPoint files open in split screen.

Using the switch virtual desktop shortcuts, you could then switch between those 4 documents without having to rearrange anything. As pictured below.

Using virtual desktops like this to multi-task is an advanced Windows 10 trick, but it’s worth working gup to as you become better at working with your keyboard shortcuts.

#9: Minimize windows (Windows Desktop)

Shortcut: Win + D

If you too like to work with lots of open files and windows on your computer, this could become your favorite Windows 10 keyboard shortcut.

That’s because it solves the challenge of getting to your desktop when you have a bunch of windows open. Hitting Win + D takes you immediately to your Windows Desktop, minimizing all open windows.

Hitting Win + D once minimizes all your open file and program windows, allow you to open something that’s on your desktop.

Hitting Win + D a second time restores all your open file and program windows, so that you can continue working on them as normal.

I personally use this keyboard shortcut approximately 100 times per day (or at least it feels like it).

#10: Minimize all but 1 window

Shortcut: Grab and shake an active window

If you grab an active window with your mouse and shake it back and forth, you will minimize all but the active window you are shaking on your computer.

This is EXTREMELY useful when you want to attach a document on your desktop to email to send to a friend or colleague. Simply grab your open email application window with your mouse (Outlook, Gmail, etc.), shake it back and forth and volia.

From there, simply click and drag the file on your computer into the email and you are done.

#11: Split screen windows (Windows Snap)

Shortcut: Win + Arrow Keys (← ↑ → ↓)

In Windows 10 you can split your screen between two, three and even four active files or windows at the same time as pictured below.

To do this, you can either click and drag the files to the edges of our computer screen, or use the below keyboard shortcuts.

Win + ↑ will maximize a non-maximized window

Win + ↓ will minimize a non-minimized window

Win + → will snap a window to the right side of your screen

Win + ← will snap a Window to the left side of your screen

To arrange a window into one of the four corners of your computer screen using these split screen shortcuts, simply:

  • Win + ← or → to snap the window the left or right side of your screen
  • Win + ↑ or ↓ to snap the window into the top or bottom of your screen

Note: If you slit screen two PowerPoint files side-by-side, you can click and drag slides between two files (creating copies of the slide in the new presentation).

#12: Cascade windows

Shortcut: Right-click the Windows Taskbar and hit D

If you have a lot of open files open, a fast way to see what you’re working with is to right-click the Windows Taskbar and hit D to Cascade your windows as pictured below.

With all your open files in this cascade formation, you can then more find what you are looking for or close out of the specific windows you no longer want open.

#13: Un-cascade windows

Shortcut: Right-click the windows taskbar and hit U

Once you’ve used the Cascade Window shortcut, you can undo the cascade by right-clicking on your taskbar and hitting U.

This shortcut will undo the Cascade effect and return all your open files in Windows to the previous state that they were in before you used the cascade shortcut.

Note: to be able to use the un-Cascade Windows shortcut you first have to either use the Cascade Windows, Show Windows Stacked or Show Windows Side-by-Side commands.

#14: Show windows stacked or side-by-side

Shortcut: Right-click taskbar then hit E

Instead of cascading your windows, you can also stack your windows if you prefer to see what you have open.

Simply right-click the windows taskbar and hit E.

How your Windows stack on your computer screen depends on the number of files you have open, and what types of files you have open.

Immediately after stacking your windows, you can always undo the stacked arrangement by right-clicking on the Taskbar and hitting U.

Note: although stacked Windows can appear to be snapped into the different corners of your screen, they are not. The Windows are simply resized and floating on your screen, different than using the Windows Snap shortcuts discussed earlier.

#15: Cycle files within a program

Shortcut: Ctrl + F6

The cycle program shortcut (Ctrl + F6), switches you between the open files of the current program you are in, regardless of how many other open files and windows you have open.

For example, if you have 10 PowerPoint files and Word documents open all at the same time:

  • Hitting Ctrl + F6 from any of your open PowerPoint files will cycle you through your PowerPoint files.
  • Hitting Ctrl + F6 from any of your Word documents will cycle you through your Word documents.

This is yet another way you can use Windows 10 shortcuts to multitask across multiple files.

#16: Close file

Shortcut: Ctrl + W

When working with lots of open files in Windows 10, at some point you will want to start closing out of them to RAM on your computer. You can quickly do that with the Ctrl + W shortcut.

Ctrl + W closes you out of your current active file, without closing the application itself.

For example, hitting Ctrl + W on an open Word file will close out of that Word file (giving you the option to save any changes you made to the document), without closing out of the Microsoft Word application itself.

You can also double up on this Ctrl + W shortcut in the Windows multitasking view, using it to close out of your open files directly from your keyboard.

#17: Close application

Shortcut: Alt + F4

Different than the Ctrl + W shortcut, the Alt + F4 shortcut will not only close the active file you’re working with (giving you the option to save any changes you made to the file), it will also close out of the application itself (assuming it’s the last open file of that application).

For example, if you’re working on a Word document and you hit Alt + F4, Windows 10 will not only close the active Word document, it will also close of the Microsoft Word application itself.

On top of that, if you are active on your Windows desktop, the Alt + F4 shortcut launches your Windows Shutdown options.

At any time you can quickly trigger this shutdown sequence by simply hitting:

  • Hit Ctrl + D to minimize all windows down to your desktop
  • Hit Alt + F4 to launch your Shut Down Windows options.

#18: New program window

Shortcut: Ctrl + N (from within a Microsoft Office Program)

Inside the Microsoft Office suite, Ctrl + N is your standardized shortcut to creating new blank on the fly.

For example, if you are working on the Microsoft PowerPoint presentation, hitting Ctrl + N will create a new blank presentation to work with.

Where this shortcut can be extremely useful when finding or rearranging files on your computer, is with the Windows File Explorer.

That’s because hitting Ctrl + N from within Windows file Explorer will give you a new window that you can snap into a split screen position on your computer (see split screen shortcuts above) and quickly drag files in between the two file Explorer Windows.

#19: Create a new folder

Shortcut: Ctrl + Shift + N

Hitting Ctrl + Shift + N on your keyboard automatically creates a new blank folder in Windows 10 as pictured below.

This makes it extremely easy to create new folders on the fly to better organize your files (especially when you use the file Explorer split screen option discussed in Shortcut #18 above).

#20: Create a new Office file

Shortcut: Right-click, W and select your document type

After creating a new blank folder and computer, a fast with a loaded up with Microsoft office files is with the create new office file shortcut sequence.

To create a new blank file that you can automatically rename without having to save the file, simply:

  • From within a folder right-click with your mouse
  • Hit W on your keyboard to open the New options
  • Select your file type with your mouse

Selecting a file type, a new blank file is automatically added to the folder, allowing you to name the file first, without having to open it.

#21: File Explorer forward and backward

Shortcuts: Alt + ← and Alt + →

As you crawl through the different folders on your computer looking for your documents, you’ll often want to move backwards or forwards through your search.

You can easily do that using your File Explorer navigation shortcuts.

Alt + ← moves you backwards through your search history.

Alt + → moves you forwards through your search history.

It’s important to note that these shortcuts only move you forwards and backwards through your search history (the specific files you’ve opened). They do not walk you through your folder hierarchy unless you’ve manually clicked through it yourself.

To move up a folder hierarchy from the folder you are currently in, you can instead use the Alt + ↑ shortcut instead.

Works in web browsers too!

In addition to working in your Windows File Explorer, these Alt + → forwards and Alt + ← backwards shortcuts also work for moving forwards and backwards through your search history when surfing the web (Chrome, Firefox, Microsoft Edge, etc.).

That’s one of the reason why these File Explorer shortcuts made this top 25 keyboard shortcuts list.

#22: Windows Explorer preview pane

Shortcut: Alt + P (from within Windows File Explorer)

When trying to find the right file in File Explorer, instead of opening and closing a bunch of random documents, you can instead use the Alt + P preview pane shortcut to find the right file first before opening it.

Hitting Alt + P once activates the Windows Explorer Preview Pane as pictured below with the PowerPoint file.

With the preview pane open, you can then scroll through your document to make sure it’s the right one before you open it and/or resize the Preview Pane to see more or less of your document.

Note: 

Hitting Alt + P a second time closes the Preview Pane.

Because the Preview Pane uses your system resources to generate the preview, it’s best to keep it closed when you don’t need it so it doesn’t slow down your computer.

#23: Open document properties

Shortcut: Alt + double-click a document

A fast way to see the file properties of a document is to hold down the Alt key and double-click it with your mouse.

Doing so opens up the Document Properties of the file, allowing you to see its size, the date it was created and/or modified and/or adjust other document properties from within the dialog box.

I primarily use this document properties shortcut to find the size of a file and see when it was last modified as highlighted below.

This document properties shortcut works both in the Windows File Explorer and with any file or folder on your desktop.

#24: Take a screen clipping

Shortcut: Win + Shift + S

There are many ways to capture your screen in Windows 10 including the Windows Snipping tool and the new Windows Ink Workspace.

While those applications work, you can also capture your screen at any time (saving it to your clipboard) using the Win + Shift + S shortcut.

Hitting Win + Shift + S freezes your screen (you’ll see a white transparent overlay) and then allows you to click and drag the section of the screen you want to capture.

This is the fastest way I know of to capture your screen in Windows 10 and is how I created most of the visuals for this blog post.

Once you have your screen shot captured, you can then Ctrl + V to paste the clipping into PowerPoint and use your inking shortcuts to mark it up.

For help with your ink shortcuts in PowerPoint, see how to draw in PowerPoint with your inking shortcuts.

#25: Open the Action Center (computer settings)

Shortcut: Win + A

At some point you will want to adjust your system levels settings, change the brightness of your screen, project your screen onto another monitor, turn Airplane mode on/off, etc.

That’s what the Win + A shortcut is good for.

Win + A opens what is called your Action Center, and is where you can find your most frequently used system level settings, saving you from otherwise having to dig around your computer to find them.

If you only see four system settings when you hit Win + A on your keyboard, simply click the Expand to see your other system settings.

What's next?

Updated on December 29, 2018

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