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Keyboard Shortcuts You Need to Know

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Here are all the keyboard shortcuts you need to save time and maximize your productivity!

In this article, you’ll learn some of the most useful keyboard shortcuts to boost your productivity. These are basic shortcuts that EVERY MICROSOFT USER SHOULD KNOW.

And while these might seem like basic keyboard shortcuts, pay special attention to how I use them in the video tutorial below. That's one of the tricks to being fast and efficient at PowerPoint.

These keyboard shortcuts not only work in all versions of PowerPoint 2007, 2010, 2013 and 2016…They work in just about any program that involves text!

Whether you’re working in Excel, Word or PowerPoint, having some keyword shortcuts up your sleeves is a real time-saver.

You can ​​​​use this tutorial to build up your keyboard shortcut muscles and master all the daily boring tasks that keep you chained to your desk.

If you want to have all the best PowerPoint shortcuts at your fingretips, click here to download out 120+ PPT Shortcuts PDF.

Muscle builder shortcuts video tutorial

Click here to download out 120+ PPT Shortcuts PDF.

Quick formatting shortcuts

Formatting is one of the most time-consuming tasks EVER on a computer.

Enhance your formatting speed with the following keyboard shortcuts. Simply select the text and use the following options:

  • CTRL + B for Bold
  • CTRL + U for Underline
  • CTRL + I for Italics

Other quick formatting shortcuts include:

  • CTRL + SHIFT + , (comma) for making text smaller
  • CTRL + SHIFT + . (period) for making text larger
  • SHIFT + F3 to go from Uppercase to Lowercase

Easy alignments shortcuts

Want to align your text to the right, left or center? Simply select the text and use the following shortcuts:

  • CTRL + L for left text alignment
  • CTRL + E for center text alignment
  • CTRL + R for right text alignment

Duplicating objects shortcuts

Do you work a lot in PowerPoint? This this little shortcut is definitely worth learning as it comes in handy a lot while creating presentations:

  • CTRL + D to duplicate a shape, text box, image, SmartArt, table, chart, etc.

Hidden Feature

This nifty shortcut is not only twice as fast as Copy / Paste, but it has a secret feature: It remembers the movement of the first duplicated object, and reiterates that movement everything you repeat the shortcut.

Saving shortcuts

Quit losing your data just because you forgot to save the file. Make it a habit of hitting this shortcut every few minutes to automatically save your work:

  • CTRL + S to save your document.

This basic, but extremely important shortcut can save you a lot of headache – and a lot of time – recreating lost work. That’s why it’s so critical that every Office user learn and implement it.

Deleting things shortcuts

This basic, but extremely important shortcut can save you a lot of headache – and a lot of time – recreating lost work. That’s why it’s so critical that every Office user learn and implement it.

  • Backspace to delete an object and to delete a character in front of the cursor
  • Delete to delete an object and to delete a character behind the cursor
  • CTRL + Backspace to delete a whole word in front of the cursor
  • CTRL + Delete to delete a whole word behind the cursor

Windows-level shortcuts

How many times to you switch tabs or windows while working? Enhance your efficiency by using the following Window system key combinations:

  • ALT + Tab to switch between open programs
  • ALT + F4 to close a program

Conclusion

That wraps up the core keyboard shortcuts that every Microsoft Office user NEEDS to know!

Learn just a few of these, and you'll start to notice the difference in your workflow!

Also, don’t forget to share some of your favorite shortcuts that you use in the comment section below.


If you want to have all the best PowerPoint shortcuts at your fingretips, click here to download out 120+ PPT Shortcuts PDF.

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Updated on December 13, 2017

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