PowerPoint Shortcuts: Learn More, Be Faster, Save Time
120 PowerPoint shortcuts, grouped by category, and explained in depth.
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Based on our experience, the average to advanced PowerPoint user knows between 10 to 30 shortcuts… how many do you know?
This guide covers over 120 of them and will quickly move you up the curve!
Note: You don’t have to view this all online! Click here to download the PDF and
keep these shortcuts by your desk.
This guide is NOT designed to be consumed in one sitting…this is not a cram session for some pretend PowerPoint exam… and we are not handing out gold stars here.
Instead, pick a PowerPoint activity you frequently perform, learn its shortcuts and save time… And once you have one activity’s shortcuts down, come back and pick up another one.
Use this guide, learn how to REALLY use the shortcuts and shine!
See you at Happy Hour!
If you’re using PowerPoint for work, then learning shortcuts (including some hidden and badass ones), is a must!
PowerPoint Shortcut Keys & Demonstrations Index
Inserting things into a presentation
Working with the environment
Working with slideshows
Working with your slides, text, shapes, video, charts
Working with presentations
Looking for a specific shortcut?
Check out the complete index of shortcuts here.
Shortcuts for inserting things into a Presentation
Duplicating Slides and Objects Shortcuts
Same – Same But Different
These two PowerPoint shortcuts both create duplicates of things in PowerPoint, but there is a strategic difference worth mentioning.
First off though, these two shortcuts work in PowerPoint 2007, PowerPoint 2010, PowerPoint 2013 AND PowerPoint 2016. They also work on a Mac.
The duplicate shortcut (CTRL + D) creates a duplicate or copy, any PowerPoint object that you have selected (tables, charts, objects, slides, etc.). Right off the bat, using CTRL + D is twice as fast as a normal CTR + C to copy and CTRL + V to paste.
The duplicate slide shortcut (CTRL + SHIFT + D) creates a duplicate, or copy of the slide you are currently working on. It sounds like a repeat shortcut, but it plays a very strategic role in PowerPoint, and is definitely worth memorizing.
The duplicate slide keyboard shortcut (CTRL + SHIFT + D) works REGARDLESS of what you are doing and what you have selected.
For example, you can be in the middle of typing text or tweaking a chart and simply hit CTRL + SHIFT + D to create a new, duplicate slide. That gives you an insurance policy to go back to your original layout, if you make a bunch of changes that you end up not liking.
As such, learning to add the SHIFT key to the equation is HIGHLY recommended, as it’s the fastest way to create a duplicate slide in PowerPoint.
To learn more about this shortcut, check out our article on duplicating slides.
Header Footer and Date Time Shortcuts
Two Shortcuts, One Sequence
ALT + SHIFT + D is great double dipping shortcut, as it works differently depending on what you are doing in PowerPoint.
But first off, this shortcut works in all PC versions of PowerPoint: PowerPoint 2007, PowerPoint 2010, PowerPoint 2013 AND PowerPoint 2016 (same things as Office 365).
If you’re within a shape (able to type text), hitting ALT + SHIFT + D opens up the Date & Time dialog box allowing you to insert today’s date/time into your shape.
Note: If you select the “Update Automatically” option, the date and time will be updated each time you open your presentation. Can be very handy in certain situations.
On the other hand, if you’re working outside of an object (i.e. not typing text in an object) ALT + SHIFT + D will open up the Header and Footer dialog box, allowing you to add or remove your headers, footers, slide numbers, etc.
So depending on where you are active in your presentation, you can get two completely different results with the ALT + SHIFT + D PowerPoint shortcut keys.
Note: Changing the formatting of the Header and Footer
Within the Header and Footer dialog box, you can change the Header or Footer text, but if you want to change the formatting or positioning of the header and/or footer on your slide, you need to navigate to the Slide Master and make your changes there.
The same is true for changing the formatting or position of page numbers in PowerPoint.