Inconsistent formatting (font colors, shape fills, shape outline colors, etc.) is one of the classic 101 mistakes that makes PowerPoint presentations look unprofessional.
Something like this…
And although the colors appear similar from a distance, when placed right next to each other, it’s obvious they are blatantly wrong. And these are the types of formatting mistakes that will make your professional presentations look amateur and sloppy.
So how is managing formatting in PowerPoint on your iPad harder?
The problem in PowerPoint on your iPad, is that you cannot create exact custom colors. Instead you are limited to:
- Theme colors
- Standard colors
- Custom colors that you manually click and drag on the color ruler, which is not very useful as they are not exact
So unlike the desktop version of PowerPoint, when working on your iPad, you can’t use RGB or HSL codes to pick a specific custom color.
That said, custom colors created on the desktop version of PowerPoint do carry over onto your iPad. So the million dollar trick is figuring out how to get those exact custom colors onto your color palate so you can use them on your iPad.
Note: For this to work, the exact customized color that you want to use has to already exist within your PowerPoint presentation on your iPad as either:
- A font color
- A shape fill color
- A shape outline color
There is currently no other way that I know of to get an exact custom color onto your color palate so that you can maintain consistency within your PowerPoint presentation when working on your iPad.
Below is both a video and written tutorial depending on what you prefer to work through.
Video Guide – PowerPoint Tutorial:
Written Guide – PowerPoint Tutorial:
Getting A Custom Color Onto Your Color Pallet – PowerPoint for iPad
Step #1: Open the Custom Color Dialog Box – With your Presentation open on your iPad, navigate to a slide where your custom color exists either as a font color, shape fill or shape outline color.
- Select the PowerPoint object that has the custom color that you want to pick up within your slide
- Navigate to the Home tab in your Ribbon
- Open up the Font Color Gallery (if you are working with shape fills or outlines, you will instead need to navigate to those specific color galleries on the Shape tab)
- Scroll to the bottom of the color gallery
- Select Custom Color at the bottom of the gallery
Note: If you are picking up a shape fill or a shape outline, instead of navigating to the font color gallery, you instead need to navigate to the shape fill color or shape outline color gallery.
Step #2: Apply The Custom Color – In the Custom Color window, notice that the correct color is already selected within the color grid, which would otherwise be impossible to figure out on your own.
Within the dialog box, simply hit Apply in the top right-hand corner of the menu (which reapplies the color to your object) and the dialog box closes.
Optional Step – If you now re-open the Font Color Gallery, you can see that you now have the Recent Colors group at the top, with the correct corporate color that you want to use in your PowerPoint presentation.
Applying A Custom Color From Your Color Pallet – PowerPoint for iPad
Step #3: Apply Your Customized Color To An Object:
- Select the shape that you want to apply the recent color to
- Select the Shape tab within the Ribbon
- Open up the shape fill color gallery (shape outline color or font color gallery, depending on what you are trying to apply the color to)
- Select the recent color at the top of the gallery (which is the correct client color that we just picked up from the title a moment ago)
The dialog box closes and you now have the correct custom fill color in your shape, which you can clearly see is different from the previous color used.
Now the fastest way to apply that same fill color to the other rectangles in the graphic is to copy and paste the formatting.
Copying and Pasting A Custom Color – PowerPoint for iPad
Step #4: Copy the Shape’s Formatting – Select the shape with the correct shape fill and/or other formatting that you want to use and from the edit menu, select Copy.
Step #5: Paste the Shape’s Formatting – With the formatting copied, select the next shape that you want to apply that formatting to. With the shape selected, tap Paste Format in the edit menu and all of the formatting (including your custom color) that you previously copied, is applied to that shape.
Repeat Pasting the Formatting As Many Times as Necessary – With the formatting still copied, repeat the format pasting process until all of your PowerPoint objects have the correct formatting that you want.
In this example, I need to apply the formatting a total of 10 times (don’t forget the legends at the bottom of your graphic).
After pasting the format throughout the graphic, you are good to go.
Learn more about using the PowerPoint app on your iPad with our free comprehensive how-to manual – “PowerPoint for iPad: A Visual Guide”.